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Expenses Associate - FTC

Date: Nov 5, 2021

Location: Watford, United Kingdom

Company: KPMG UK

Expenses Associate

The Expenses Team are responsible for the processing and payment of business expenses for all UK colleagues. The role involves using various system functionality such as the SAP ERP, SAP Concur Expense module, and AMEX online. You will be required to establish, maintain and influence contacts at all levels within the business as well as liaise with them over a wide range of issues, providing guidance and support to circa 16,000 Partners and staff as well as an independent offshore Expenses processing team. The job holder is required to support the overall Finance team by conducting themselves in a professional manner, remaining highly proactive at all times with the ability to manage conflicting deadlines and priorities without a detrimental impact upon the team. The role would ideally suit someone who has confidence in their own ability, has strong analytical skills and enjoys problem solving.

Over time the role may include a rotation across all areas of Finance Operations to ensure that there is sufficient cover across all departments at all times. Part of our DNA is to continually look for ways to improve on the expectations of our clients across the business with the service we deliver.

The OEH function:

OEH plays a pivotal role in supporting the delivery of the business strategy, and as the Finance representative within that function this role plays a key part in delivering that strategy. At the heart of our people strategy lies a simple but powerful statement – “our people are extraordinary”.

Role and responsibilities
- To support the business across a range of areas, including:
- Reviewing submitted expenses against KPMG policy, challenging and escalating where necessary.
- Administering KPMG's corporate card scheme including processing new applicants, leavers, dealing with accrued transactions, delinquencies, credit balances, and routinely doing account reconciliations against KPMG's ledgers.
- Being an administrator for SAP Concur, KPMG's expense management system. Performing system admin such as interface monitoring and dealing with failed postings, as well as wider involvement in system enhancements.
- Oversee the centralised business travel account (BTA) and ensure travel costs are reconciled and paid monthly.
- Process regular 'out of pocket' reimbursements and payments to American Express.
- Prepare manual journal uploads to post adjustments, transfers, etc. in SAP.
- Maintain and clear down all expenses related suspense ledgers on a regular basis.
- Monitor personal expenses and minimise KPMG's liability by ensuring the account is cleared efficiently.
- Be an expert on expenses/finance related policies & processes, and effectively deal with queries from across the business by email, phone, face to face, or other internal communication methods.
- Be familiar with HMRC rules on taxable expenditure and take action or give guidance accordingly.
- Champion best practice and knowledge sharing across the Finance Operations team, working together to ensure policies and controls are operating effectively.
- Participate in projects that affect Expenses and explore opportunities for making better use of the Expenses functionality and other related systems.
- Be a strong advocate for process improvement and continuous individual and team-wide development.Grade: E2
Base location: Watford

Behavioural / team skills
- Pro-active attitude
- Well organised and able to prioritise and deal with a varied workload
- High attention to detail
- Excellent written and verbal communication skills
- Good technology literacy
- Strong Excel, Word and PowerPoint skills
- Resilient and able to work with multiple and demanding stakeholders
- Problem solving abilities
- Highly engaged, active, and positive participant in the team and department
- Team player with ability to work independently


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