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WIP & Billing Administrator

Date: Jan 10, 2019

Location: Watford, United Kingdom

Company: KPMG UK

AutoReq ID140414BR
Job TitleWIP & Billing Administrator
CountryUnited Kingdom
FunctionKPMG Business Services
Service LineFinance
Service Line InformationWith a turnover in excess of £1.5 billion and a payroll of close to 16,000 partners and staff across UK offices, our Finance team covers a huge spectrum of work. It spans everything from being closely involved in supporting the organisation's business strategy to tightly managing critical business functions like employee payroll, expenses, accounts payable and billing.

KPMG OverviewKPMG is part of a global network of firms that offers Audit, Tax & Pensions, Consulting, Deal Advisory and Technology services. Through the talent of over 16,000 colleagues, we bring our creativity and insight to our clients’ most critical challenges.

With offices across the UK, we work with everyone from small start-ups and individuals to major multinationals, in virtually every industry imaginable. Our work is often complex, yet our vision is simple: to be the clear choice for our clients, for our people and for the communities we work in.

Job Description
Job Title: WIP & Billing Administrator
Working hours: 09:30 - 17:30
Role type: 9 month FTC

Main duties and responsibilities

- Ensure that the WIP & Billing email account is monitored frequently and that all requests are carried out within SLAs.
- Process reposting of hours, outlays and fees on account when requested by the business.
- Assist with the running of the section by contributing to the overall workload as directed and providing cover during periods of absence of any team member.
- Ensure that all daily, weekly and other periodic deadlines are met.
- Deal with incoming telephone calls in a competent and courteous manner, ensuring that KPMG personnel are kept informed of developments at all stages of processing/investigation.
- Undertake all aspects of the Inter office debit note control process, including checking integrity of data, attaching schedules and distributing invoices to relevant KPMG offices.
- Process all sundry debit and credit notes in accordance with KPMG and HMRC policy.
- Gain an extensive knowledge of the SAP system and to be able to advise on queries relating to billing/WIP.
- Assist the assistant manager with any necessary duties, including reconciliations.
- Update systems as advised.
- Other ad hoc administration duties.

Key aspects

There is a high degree of responsibility placed on the jobholder to ensure that the correct data is processed onto the system, therefore care and accuracy are of paramount importance in this position.
The position carries the responsibility of ensuring that internal controls are routinely performed and differences resolved. It is extremely important that the duties are performed to the pre-defined timescale as failure to do so may impact on other areas and could therefore cause further problems.

Qualifications and Skills

- A sound knowledge of Excel and the SAP system is required as the vast majority of day to day processes are carried out using these systems.
- The successful candidate must have a flexible working approach and be prepared to cross train in all aspects of Operations.
- Good communication skills both written and verbal are vital as communication with internal and external clients is required at all levels.
- The individual must display self motivation, organisation and excellent time management skills.
- Good keyboard skills and a general understanding of Bookkeeping

Our DealIf the chance to work with interesting clients and innovative technology wasn’t rewarding enough, we’ll motivate you in other ways too. At KPMG you can expect real responsibilities and opportunities to grow professionally.

‘Our Deal’ sets out all the different ways you’ll be rewarded at KPMG. Among other things you can benefit from honest conversations about your career as well as a range of other rewards. In all these ways and more, we have created an environment that can bring out the best in you.

Flexible WorkingWhile some of our client-facing professionals can be required to travel regularly, and at times be based at client sites, we are supportive where possible of helping you to achieve a balance between your home and work demands.

We are happy to discuss individual requirements and our range of flexible working arrangements could be of interest. Furthermore, as part of the recruitment process, we can put you in touch with people who work flexibly so you can understand from them what our culture is like.

Applying with a DisabilityKPMG are proud to be an inclusive, equal opportunity employer and we seek to attract and retain the best people from the widest possible talent pool. As a member of the Business Disability Forum we're committed to ensuring that you are treated fairly throughout our Recruitment Process. Should you be successful after the initial application stage, please discuss any reasonable adjustments that you may require, with your recruitment contact.

KPMG's commitment to diversity

We are proud of the value we place on individuality; we want you to bring your full self to work and truly maximise your potential. We believe that your individuality helps us to deliver the best results for our clients. Diversity of background, diversity of experience, diversity of perspective - that's the KPMG difference. But, don't take our word for it, find out more about diversity at KPMG.

Returning to work after a break
At KPMG, we appreciate that returning to work after an extended career break can be daunting. We understand that those with experience who have taken a career break have a wealth of experience and knowledge to offer our organisation, which helps us to achieve our business goals. We will support you to refresh your skills, develop your confidence and provide a supportive network across the firm to help you best integrate into the working environment. This role welcomes applications for individuals who have been out of work for 18 months or more and who have previous relevant experience.

Policy for Agencies

KPMG has a commitment to sourcing candidates directly and as such we do not accept speculative CV’s from agencies. Please check here to see our policy on agencies: Policy

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