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HR Assistant – Security Clearance

Date: Aug 13, 2019

Location: Watford, United Kingdom

Company: KPMG UK


Job Title: HR Assistant – Security Clearance
Role Type: 6 month - FTC
Grade: E1
Service Line: People Operations
Reporting to: Team Leader – Client Screening & Security Clearance
Working Hours: 09:30 - 17:30
Location: Watford (with intermittent travel to other UK offices including Canary Wharf)



Function Information


The People Function plays a pivotal role in supporting the overall business strategy. In order to do this we are continually reviewing the way we recruit, develop and reward the people that work for KPMG to make sure that we attract and retain the very best and most diverse talent in the market place and enable them to achieve extraordinary things for our clients. At the heart of our people strategy lies a simple but powerful statement – “our people are extraordinary”


Department Information


The People Operations teams provide administrative and advisory support to our UK Business and through our ‘service pledge’ underpin our overall People Strategy and Vision. Working within the KBS function, we support our client facing colleagues across the UK. Customer centric, we are consistently looking for ways to exceed expectations of our people across the business with the service we deliver


Context of role


As an HR Assistant in the Security Clearance Team, you will be work as part of a team to manage the clearance checking process for our employees. You will take ownership and act as a key contact for all cases handled, taking all necessary actions and maintaining records to ensure we meet our statutory obligations.

The role will entail close working with other People Operations teams and liaising across the business with key stakeholders including but not limited to Risk, the Disclosure and Barring Service and numerous high profile British government based clients. You will be perceived as proactive, credible and accountable.


Due to the nature of the data handled within this role, you will be required to undertake additional security screening.


As a member of KPMG, you are expected to demonstrate the Firm’s values at all times.


Role and Responsibilities


The role has the following key responsibilities:


• Carry out the correct level of security clearance requested for colleagues and other third parties, and act as a key contact for our stakeholders, reporting updates, progress on active cases and managing expectations, to enable the business to resource client needs
• Take accountability and be proactive, ensuring all casework and queries are resolved accurately and within SLA, escalating where appropriate to the Senior HR Assistant
• Build relationships with other People Operations teams ensuring we are working together as an effective Shared Service Centre
• Assist the team in identifying and implementing process improvements to enhance the service we deliver
• Be an advocate for change across People Operations

Experience, Qualification and Skills


The successful candidate is likely to have/be able to demonstrate:


• An ability to build relationships and communicate with people at all levels;
• Knowledge of the various Security Clearance levels and requirements and able to use this knowledge to know when to escalate to our Risk team or within People Operations
• Understanding of our GDPR obligations given the level of personal and sensitive data handled
• High levels of resilience, with experience of working in a highly pressurised client centric environment
• Excellent attention to detail
• Excellent communicator – written and verbal
• The ability to influence and confidently negotiate at all levels
• Good organisational, and literacy skills
• The ability to prioritise workloads under a high pressure, autonomous environment
• Good proficiency with IT Office, including: Microsoft Excel, PowerPoint, Word, etc. as well as SAP or equivalent HR system










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