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HR Assistant- Interview Arranging- 12 Month FTC

Date: Sep 15, 2021

Location: Watford, United Kingdom

Company: KPMG UK

Job Title: Assistant - Interview Arranging Team
Grade: E1
Service Line: People Operations
Reporting to: Team Leader
Working Hours: 09:30am - 17:30pm
Location: Watford (with intermittent travel to other UK offices including Canary Wharf)

Function Information

The People Function plays a pivotal role in supporting the overall business strategy. In order to do this we are continually reviewing the way we recruit, develop and reward the people that work for KPMG to make sure that we attract and retain the very best and most diverse talent in the market place and enable them to achieve extraordinary things for our clients. At the heart of our people strategy lies a simple but powerful statement – “our people are extraordinary”

Department Information

The People Operations teams provide administrative and advisory support to our UK Business and through our ‘service pledge’ underpin our overall People Strategy and Vision. The operation consists of a HR Shared Services team, a HR Technology team and a HR Transformation team. Customer centric, we are consistently looking for ways to exceed expectations of our people across the business with the service we deliver

Context of role

As a HR Assistant in the Interview Arranging Team, you will be working as part of a team to manage all stages of the interview process for internal and external candidates, from the hiring manager review to the individual completing their interview process with KPMG.

You will take ownership for arranging the full end to end interview process for your specified client group(s) and act as the key contact for all queries and actions necessary to support this.

The role will entail close working with the recruitment team, liaising across the business with key stakeholders, and also coordinating with numerous 3rd parties. You will be perceived as proactive, credible and accountable.
As a member of KPMG, you are expected to demonstrate the Firm’s values at all times.

Role and Responsibilities – Stakeholder Management & Case Management

The role has the following key responsibilities:

•Manage your workload using the recruitment system 2xB and your own interview tracker.
•Prioritise your workload in accordance to urgency and adhere to agreed SLA’s.
•Manage high volumes of work independently, making sure it is accurate and all requirements are met.
•Process all candidate interview expenses, ensuring outstanding payments are chased and processed in a timely manner.
•Follow the strict interview and escalation process in place for all candidates.
•Understand the various interview processes for your particular client group, ensuring you have in depth knowledge of the various types of interviews you need to arrange (telephone interviews, video conferencing, face to face, Assessment Centres etc.)
•You will proactively build a rapport with your Recruiter(s), the agencies and key stakeholders within your client group.

Experience, Qualification and Skills
The successful candidate is likely to have/be able to demonstrate:

•An ability to build relationships and communicate with people at all levels;
•High levels of resilience, with experience of working in a highly pressurised client centric environment;
•Excellent attention to detail;
•Excellent communicator – written and verbal;
•The ability to influence and confidently negotiate at all levels;
•Good organisational, literacy and numeracy skills;
•The ability to prioritise workloads under a high pressure, autonomous environment;

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