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Global Mobility Assistant

Date: Apr 21, 2021

Location: Watford, United Kingdom

Company: KPMG UK

Job Description :Job Title: Global Mobility Assistant
Role Type – Permanent
Location: Watford
Function KBS
Service Line: Global Mobility
Grade E2
Hours of Work: 09:30 – 17:30


KPMG Overview :

KPMG is global network of firms that offers Audit, Tax & Pensions, Consulting, Deal Advisory and Technology services. In the UK, through the talent of over 16,000 colleagues, we bring our creativity and insight to our clients’ most critical challenges.
With offices across the UK, we work with clients from small start-ups and individuals to major multinationals, in virtually every industry imaginable. Our work is often complex, yet our vision is simple: to be the clear choice for our clients, for our people and for the communities we work in.

The Role

KPMG’s Global Mobility team supports the talent strategy by facilitating and managing assignments all over the world. Working as a pro-active member of the team you will provide full assignment lifecycle administration support to the business stakeholders and our assignees directly. You will be able to demonstrate a highly organised and efficient approach with a pragmatic client focused service. The role is challenging and exceptionally diverse and you will possess and further develop a wide range of technical and professional skills.
This position reports to the Global Mobility Assistant Manager and is based in Watford.

The Responsibilities.

Liaise closely with functional GM Advisers and the GM Assistant Manager to ensure streamlined processes are delivered to all key stakeholders

• Follow detailed process flow and local work instructions to support the administration of the full assignment lifecycle

• Deal with international assignment application forms, updating systems and supporting queries.

• Administer the on-boarding of all inbound to the UK and returning assignees and the departure of all outbound from the UK assignees based on the information received from GM Advisers and GM Assistant Manager

• Communicate with all relevant parties throughout the on-boarding and departure process, e.g. GM advisers, overseas GM teams, third party providers, payroll, etc.

• Initiate services of third party providers e.g. relocation partners, temporary accommodation, immigration providers, tax services, etc. Act as a first point of contact for the third party providers.

• Ensure all compliance checks are carried out effectively and correctly including right to work checks

• Maintain up-to-date databases e.g. Success Factors, Link Enterprise, Excel

• Produce assignment documentation based on information received from GM Advisers and GM Assistant Manager

• Produce ad hoc letters which fall outside of the standard assignment processes

• Post assignment opportunity vacancies on the GM website

• Respond to all email and phone queries in a prompt and professional manner

• Manage GM central inbox and reply promptly to all the allocated queries

• Maintain clear, orderly and up-to-date assignment folders

• Complete all required tracking and update files on the shared drive for all new assignees ensuring that all required documentation is managed and recorded

• Review and process invoices against quotations/policy/terms and conditions to ensure figures are correct and liaise with third party vendors to resolve any incorrect invoices

Experience:

• Able to demonstrate some previous experience working within the field of international assignments or global mobility or legal, immigration or HR environment

• You will be well organised, a strong communicator, able to prioritise and work under pressure, and have motivated approach to self-learning and self-development

• You will possess good interpersonal skills as you will be dealing with assignees and senior stakeholders on a day-to-day basis

• Good IT skills which can support assignment tracking especially Excel

• The ideal candidate will be well organised, able to prioritise and work under pressure and be able to manage sensitive and confidential information

• The ability to work on your own initiative but also contribute to a high performing team. Completing tasks accurately

This is an unrivalled opportunity to provide both operational and strategic support to assignees and the business areas whilst growing your own technical and professional skills in a values orientated organisation offering world leading personal and professional opportunities.




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