Share this Job

Expenses Administrator

Date: Jul 9, 2019

Location: Watford, United Kingdom

Company: KPMG UK

AutoReq ID145850BR
Job TitleExpenses Administrator
CountryUnited Kingdom
LocationWatford
FunctionKPMG Business Services
Service LineFinance
Service Line InformationWith a turnover in excess of £1.5 billion and a payroll of close to 16,000 partners and staff across UK offices, our Finance team covers a huge spectrum of work. It spans everything from being closely involved in supporting the organisation's business strategy to tightly managing critical business functions like employee payroll, expenses, accounts payable and billing.

KPMG OverviewKPMG is part of a global network of firms that offers Audit, Tax & Pensions, Consulting, Deal Advisory and Technology services. Through the talent of over 16,000 colleagues, we bring our creativity and insight to our clients’ most critical challenges.
With offices across the UK, we work with everyone from small start-ups and individuals to major multinationals, in virtually every industry imaginable. Our work is often complex, yet our vision is simple: to be the clear choice for our clients, for our people and for the communities we work in.

Job Description
Role: Expenses Administrator
Role Type: FTC - 12 month
Grade: E2
Location: Watford


Department Information

At KPMG you will find challenging opportunities in an environment that recognises and rewards exceptional performance.
KPMG is one of the leading Audit practices in the UK whose success and reputation depends upon the quality and integrity of our services - and our people.

The Expenses administrator will be responsible for working as part of a team to ensure best practice and service is delivered to all business service lines at all times. Specifically the job holder will be required to establish, maintain and influence contacts at all levels within the business as well as liaise with them over a wide range of issues, providing administrative support to circa 16,000.00 Partners and staff.

The successful candidate will be required to support the team leader by conducting themselves in a professional manner, remaining highly proactive at all times with the ability to manage conflicting deadlines and priorities without a detrimental impact upon the team.

The role would ideally suit someone who has confidence in their own ability, has strong analytical skills and enjoys investigative work.

This is a permanent role.

Roles and Responsibilities

- Perform a thorough review of all Expense claims in accordance with KPMG policy and HMRC legislation.
- The jobholder is responsible for bringing any items that appear unusual or inappropriate (i.e. not normal expenditure of the firm) or not deductible for tax purposes to the attention of the Expenses team leader. For this purpose, the jobholder needs to be familiar with HM Customs and Inland Revenue legislation on tax deductible expenditure.
- To gain a comprehensive understanding of the HM Revenue & Customs guidelines pertaining to travel and subsistence.
- Deal Deal with incoming internal and external correspondence and telephone calls, ensuring that effective lines of communication are maintained.
- Liaise with partners, HR and KPMG employees over a wide range of issues.
- To respond promptly within agreed SLA’s to expense queries raised via the Helpline and via email from partners and staff.
- Carry out retrospective audits on expense reports as flagged and ensure that claims comply within both the Firms’ expenses and travel policies, and HM Revenue and Customs and Excise regulations.
- To gain a comprehensive understanding of the procedures pertaining to the Firms’ corporate American Express card and be able to provide detailed information to partners and staff alike.
- Act as primary contact for AMEX – working closely with the relationship manager to continually improve upon the administration of the account and the KPMG payment cycle.
- Generate system payment runs for AMEX and out of pocket payments, ensuring the required audit of Expenses and mandatory checks have taken place prior to the payment transfer being finalised as and when asked to do so.
- Become familiar with all processing deadlines, commitments and system maintenance dates, to ensure that adequate cover is available to carry out business as usual and provide support where necessary.
- Participate in system development projects that affect Expenses and explore opportunities for making better use of the Expenses functionality and other related systems.

Key aspects:

N.B. The jobholder has to be fully aware of systems, procedures, and deadlines and control requirements, in addition to possessing excellent communication skills.

Qualifications and Skills

As it is likely that the job holder will need to communicate with individuals at all levels it is essential that they possess excellent written and verbal communication skills
The job holder will need to be able to demonstrate a high level of drive, energy and resilience with the desire to make a difference

Strong Excel and PowerPoint skills and a good working knowledge of the firm’s financial system - SAP

The individual must display self motivation, organisation and excellent time management skills.

Excellent analytical skills and a proactive approach to problem solving

Experience and Background

Proven administration experience of supporting a busy team preferably in Accounts
5 GCSE's/O ‘levels (or equivalent) including Maths and English. grades A-C
Expenses experience preferred but not essential
Book keeping knowledge preferred,

Our Deal

Flexible Working

Our employees have many varied work schedules to suit their individual needs!



Our intelligent working options range from role sharing and flexible start and finish times, to home working and more informal arrangements agreed within teams.



Check out examples of KPMG employees enjoying different working patterns on our website and please do share your own individual requirements with us.



Applying with a DisabilityAs a member of the Business Disability Forum we're committed to ensuring a great experience for colleagues with a disability. Should you be successful after the initial application stage, please discuss any adjustments that you may require with your recruitment contact.

KPMG's commitment to diversity

We are proud of the value we place on individuality. We want you to bring your full self to work and maximise your potential. KPMG is a place where everyone can thrive, whatever their gender, ethnicity, disability, sexual orientation and socio-economic background.

Policy for Agencies

KPMG has a commitment to sourcing candidates directly and as such we do not accept speculative CV’s from agencies. Please check here to see our policy on agencies: Policy


Job Segment: Accounts Payable, Consulting, Claims, ERP, Administrative Assistant, Finance, Technology, Insurance, Administrative