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Executive Assistant / Secretarial Support - 6 Month FTC

Date: Jun 10, 2021

Location: Watford, United Kingdom

Company: KPMG UK

***This role is regional and can be based anywhere in the UK***

Summary of Role Purpose:
This role is supporting Partners and Directors at KPMG. Previous experience supporting senior stakeholders is required in order for the individual to operate with a high level of confidence and prioritise with limited interaction.
A customer service mindset, effective communication and influencing skills are vital, along with an assertive, proactive and forward thinking approach. Supporting stakeholders, understanding their business priorities and strategy is key to building new advantages.

This is a highly regarded relationship role, demanding a well connected individual to engage in internal and external business activities. To meet demands, a high level of initiative and organisation is required to anticipate workloads/barriers and meet expectations.

The role requires the ability to delegate transactional activities and leverage resources available to be a successful Executive Assistant and become an ambassador across the BSG community.

Description of the role:
- Regular engagement with stakeholders to discuss actions, priorities, expectations and future planning
- Provide full diary and inbox management with limited interaction, using knowledge and initiative to anticipate and resolve conflicts
- Draft replies to incoming internal and external correspondence
- Delegate transactional activity
- Event management, coordinate and organise events, conferences and large meetings
- Book travel, accommodation and compile detailed itineraries
- Host and entertain key client secretaries to leverage business opportunities
- Arrange and attend meetings, take minutes/notes and follow up actions
- Make visa applications
- Make bookings as appropriate
- Microsoft Office suite support to stakeholders
- Utilise CRM as a key business tool, including managing, updating, reporting and for research
- Ensure all filing systems and archive records are accurate and up to date
- Provide absence cover to team members
- Other adhoc duties as required
Role dimensions
Leadership & Management:

- Influence, negotiate and manage conflicting demands
- Build trust and strong networks
- Seen as an ambassador for change, play an active part in achieving KBS vison
- Advocate the use of internal venues and fine dining
- Play an active role in driving cost savings e.g. through effective planning of travel
- Continuously seek opportunities to embrace technologies which improve our ways of working and that drive efficiencies to day to day activities.
Stakeholder Interaction & challenges:
- Be client focused, understand expectations and requirements of stakeholders
- Ensure needs of both internal and external clients are met
- Excellent interpersonal skills, demonstrate flexibility and resilience
- Exercise confidentiality, discretion and personal sensitivity in all aspects of role
- Ambassador for self-serve technology; role modelling the use of technology to support day-to-day tasks, as well as aiding stakeholders to embrace new technology-enabled ways of workingThe Person

- 5 GCSE's / O Levels or equivalent at grades A - C including Mathematics and English
- Calendar and Diary Management
- Previous experience as a Personal Assistant, Team Assistant or Secretary etcExpertise / Technical role requirements
- Intermediate to advanced skills in Microsoft Word, PowerPoint, Excel and Outlook
- Ability to accurately audio and copy type
- Ability to minute / note take effectively
- A knowledge of internal technology and tools including SAP Concur, SAP Success factors, SAP Finance, CRM, MyPerformance and KPMG Filesite, Coupa, Skype, Teams, NowSpace, would be advantageous

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