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Governance Assistant Manager

Date: Oct 1, 2021

Location: London, United Kingdom

Company: KPMG UK

Function Information
The Governance Function comprises a small team aligned to the Office of General Counsel which supports the Chair, Board and Executive Board) at Canary Wharf with responsibility for the management of the governance and meetings infrastructure supporting the Board (and its committees) and the Executive (and its committees). The role involves working closely with Executive leadership, Chair, Chief Risk Officer, General Counsel, Board members, Committee Chairs and Independent Non-Executives.

The main purpose of the role is to provide end to end meeting support for the Audit side of the business which comprises the Audit Executive, Audit Board and Audit Committee. This role reports into the Head of Governance.

Specific responsibilities will include:
- Preparing meeting agendas for review by the Chairs of the Committees.
- Interpreting the governance documents to make recommendations as to the governance applicable to decision making
- Timely compiling and publishing of Committee papers (using Diligent and SharePoint)
- Providing effective and seamless cover for the other Assistant Governance Manager, Head of Governance and other members of the team during periods of annual leave
- Producing accurate and timely minutes of meetings
- Reviewing and updating annual meeting planners for Committees
- Upholding and demonstrating best practice standards of corporate governance
- Tracking and following up of actions raised at meetings
- Maintaining an archive of Committee meeting papers and minutes and responding to requests for documentation from the auditors and regulators
- Maintaining the Function’s Document Management System
Wider activities:
- Assisting with the drafting of governance documents
- Ad hoc projects in connection with the governance of KPMG
- Preparing high quality governance resources and templates
- Supporting diary management for meetings; dealing with room bookings and logistics
- Shared FM Secretariat inbox managemen
Qualifications, Experience and Skills
- CGI Qualified (ACG) (essential)
- Excellent interpersonal and communication skills, written, spoken and presentational
- Meetings organisation;
- Delivery of concurrently running projects and prioritising and reconciling conflicting demands;
- Excellent organisational and project management skills;
- Self-sufficient, confident and proactive individual who is prepared to take a hands-on approach to managing their workload using their own initiative;
- Ability to interact effectively and build relationships with senior leaders and wider firm;
- Strong organisational skills with an ability to produce high quality work to tight deadlines;
- IT: proficiency in technology

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