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Events & Hospitality Executive - 12 month FTC

Date: Mar 1, 2019

Location: London, United Kingdom

Company: KPMG UK

AutoReq ID142634BR
Job TitleEvents & Hospitality Executive - 12 month FTC
CountryUnited Kingdom
FunctionKPMG Business Services
Service LineMarket Development
Service Line Information

KPMG OverviewKPMG is part of a global network of firms that offers Audit, Tax & Pensions, Consulting, Deal Advisory and Technology services. Through the talent of over 16,000 colleagues, we bring our creativity and insight to our clients’ most critical challenges.
With offices across the UK, we work with everyone from small start-ups and individuals to major multinationals, in virtually every industry imaginable. Our work is often complex, yet our vision is simple: to be the clear choice for our clients, for our people and for the communities we work in.

Job DescriptionRole summary

The role of the Business Events & Hospitality team is to ensure the efficiency and effectiveness of the firm’s business events and hospitality programme, and to ensure they support the strategic objectives of the UK firm.

The key objective for the Events & Hospitality Executive is to support business events, hospitality programmes and assets on behalf of the firm, in order to enhance the firm’s profile with both clients and targets. The focus is primarily client-facing events, but there are also a number of internal events.

The Events & Hospitality Executive will independently manage their own events and programmes, in addition to supporting the wider team on larger more complex events.


The ideal individual for this role will be energetic and highly-organised, someone who enjoys taking on responsibility and making a positive contribution to the activities of the Marketing and Events & Hospitality team.
You will be highly-professional, able to work to timelines, within set budgets and to the exacting standards required in a leading professional services environment.

You will understand the importance of good relationships both within and outside the organisation, using your influencing and negotiating skills to ensure that relationships with third parties work to the best advantage of KPMG, and to promote harmony, understanding and positive contribution internally.

You will understand the impact on events hosted by KPMG as a result of the Ethics standards introduced in June 2016 and refreshed in 2017. In order to constructively challenge the status quo and ensure we run market leading events you will bring your industry knowledge on trends and best practice to the programs, events and team.

You will have a good eye for detail, ensuring that all your events are delivered to exceptional standard, and always with the potential to enhance the KPMG brand.

Key functional aims of this role

- When project managing events and programmes, account manage clients to ensure that expectations are clearly understood and documented;
- Produce key documents for every project – project plan, event schedule, budget, contact lists etc;
- Taking responsibility for compiling and challenging the events plan and contributing to the high-level budget planning;
- Providing high quality management information and analysis (including ROI);
- Ensure best practice is followed when conducting venue sourcing, budgeting, briefs for external agencies, design, Brand & Regularity Compliance (B&RC) and any other suppliers;
- Understand and apply the firms brand and visual identity guidelines and apply this to materials/collateral used during events;
- Apply and abide by GDPR (General Data Protection Regulation) rules throughout tasks and continue to champion this with the business;
- Maintain knowledge of best practice within the Business Events and Hospitality market, and support innovative approaches to relationship building through effective events delivery;
- Identify potential and suitable event locations and venues and understand the current market-place and best fit for meeting and event requirements;
- Prepare event materials including delegate lists and packs, name badges etc.;
- Manage or support events on-site, depending on role;
- Manage event follow up activities, including producing feedback, analysis of feedback and recommendations to improve future events, attendance analysis and ensuring all invoices are paid;
- Support the evaluation of events and activities in line with budget, plan and return on investment;
- Maintain client attendance data on CRM and all event budget planning and consolidation on Adobe Campaign;
- Understand the protocols associated with the UK Bribery Act and legislation associated with entertaining Audit and Non-Audit clients and targets to provide recommendations to the business on list of attendees;
- Liaise with our preferred suppliers for all hospitality bookings;
- Demonstrate ability to build strong relationships with members from other teams / markets.

Candidate requirements

- Experience of working in the events function of a large business organisation or marketing/events experience in KPMG;
- Knowledge of corporate hospitality is preferable;
- Excellent attention to detail;
- Highly organised and able to multi-task and manage high volumes of work, often unsupervised and at times out of office hours;
- Good time management and use of initiative;
- Willingness to work late and at weekends as the role requires;
- Approachable, with the ability to build and maintain strong relationships with stakeholders at all levels;
- Effective communication skills as most stakeholders are senior members of the firm. Able to work with multiple personalities at any given time;
- Excellent reasoning skills;
- Good team player, ready to help out colleagues for their events while always managing own work load effectively;
- Highly proficient in all MS Office packages (including PowerPoint) and knowledge of CRM systems;
- Ability to understand and work to KPMG structure and business processes.

Reports and Accountability

This role will report to the UK Head of Events & Hospitality.

Our Deal

Flexible Working

Our employees have many varied work schedules to suit their individual needs!

Our intelligent working options range from role sharing and flexible start and finish times, to home working and more informal arrangements agreed within teams.

Check out examples of KPMG employees enjoying different working patterns on our website and please do share your own individual requirements with us.

Applying with a DisabilityAs a member of the Business Disability Forum we're committed to ensuring a great experience for colleagues with a disability. Should you be successful after the initial application stage, please discuss any adjustments that you may require with your recruitment contact.

KPMG's commitment to diversity

We are proud of the value we place on individuality. We want you to bring your full self to work and maximise your potential. KPMG is a place where everyone can thrive, whatever their gender, ethnicity, disability, sexual orientation and socio-economic background.

Policy for Agencies

KPMG has a commitment to sourcing candidates directly and as such we do not accept speculative CV’s from agencies. Please check here to see our policy on agencies: Policy

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